Wedding Planning and Coordination in Cebu

Planning stage

• Comprehensive planning support from concept development through final execution
• Consultation and planning meetings in person or virtually, plus ongoing support by email and messaging throughout the planning period
• Budget planning assistance, including guidance on allocation and cost management
• Supplier sourcing and recommendations based on your preferences, budget and requirements
• Assistance coordinating supplier bookings once you approve them
• On request, help facilitating supplier payments using funds you provide
• Comprehensive timeline and checklist, with reminders to keep planning on track
• Concept and design direction: theme, style and colour motif
• Prenup or engagement shoot planning guidance and scheduling assistance
• Final detailing meetings covering program flow, supplier details and logistics
• Planning checklist, event timeline, program outline and coordination cue sheets
• Review of supplier contracts and confirmation of call times for coordination purposes

Preparation on the day

• Coordination and monitoring of supplier arrivals and setup
• Organisation of wedding paraphernalia you provide
• Handling of church and reception items
• Meal arrangements for suppliers and bridal party coordinated on your instructions
• Timeline and supplier call times monitored throughout
• Dedicated bridal and groom assistants through preparation, pictorials and movements

Ceremony

• Venue setup reviewed with venue staff and suppliers
• Technical readiness verified with sound providers and venue staff
• Ceremonial items organised and ceremony materials distributed
• Entourage assembly, seating and ceremony flow coordinated with the officiant and venue protocols
• Ceremonial paraphernalia collected and turned over afterwards

Reception

• Venue setup reviewed against the agreed event plan
• Program flow coordinated with your host and suppliers
• Guest registration, VIP coordination and guest book signing supervised
• Cues and timeline reminders throughout the program
• Wedding favours distributed and reception materials collected
• On request, supplier payments settled from your funds with receipts collected
• Paraphernalia and materials turned over to you or your representative after the reception

Eligibility

This package is intended for weddings where at least 60% of core suppliers are already confirmed at the time of booking. Core suppliers include the ceremony venue or church, reception venue, stylist or decorator, caterer, photo and video team, host or emcee, and hair and makeup artist. Final eligibility is confirmed by NM Event Planners.

Planning stage

Pre-event services typically begin one to six months before the wedding, depending on when you book.

• Initial consultation reviewing confirmed suppliers, contracts, timelines and plans
• Identification of planning gaps, with recommendations
• Coordination with suppliers you have already secured, confirming deliverables, call times and program roles
• Assistance completing remaining planning components and sourcing additional suppliers if needed
• Comprehensive timeline, checklist and coordination cue sheets
• Program flow reviewed and refined with you and your host
• Final detailing meeting covering logistics, layouts, supplier coordination and event flow

On the wedding day

The same preparation, ceremony and reception coordination as our Full package, including dedicated bridal and groom assistants, supplier monitoring, ceremony flow, reception program management, guest registration, and turnover of your items afterwards.

Before the wedding

A pre-event coordination meeting is held before the wedding date to review:

• Confirmed supplier details and call times
• Program flow and timeline
• Ceremony and reception logistics
• Roles of the entourage and key participants

Supplier contracts are reviewed for coordination purposes only. Supplier agreements remain between you and each supplier.

Preparation

• Coordination and monitoring of supplier arrivals and setup
• Organisation of wedding paraphernalia you provide
• Handling of church and reception items
• Meal arrangements for suppliers and bridal party coordinated on your instructions
• Timeline and supplier call times monitored to maintain the planned flow
• Dedicated bridal and groom assistants through preparation, pictorials and movements

Ceremony

• Venue setup reviewed with venue staff and suppliers
• Technical readiness verified with sound providers and venue staff
• Ceremonial items organised and ceremony materials distributed
• Entourage assembly, seating and ceremony flow coordinated with the officiant and venue protocols
• Ceremonial paraphernalia collected and turned over afterwards

Reception

• Venue setup reviewed against the agreed event plan
• Program flow coordinated with your host and suppliers
• Guest registration, VIP coordination and guest book signing supervised
• Cues and timeline reminders throughout the program
• Wedding favours distributed and reception materials collected
• On request, supplier payments settled from your funds with receipts collected
• Paraphernalia and materials turned over to you or your representative after the reception

Coverage

• The team arrives five hours before your ceremony and stays through the end of the reception program, up to thirteen total working hours.
• Coordinators are dressed in formal, event-appropriate attire.

Things that may affect your quote

• Guest counts above 200.
• Additional coordinators requested by you.
• Meal allowance for the coordination team on the day.
• Meetings and ocular inspections outside Cebu City, Mandaue City and Lapu-Lapu City.
• Events held outside Cebu, where transport and accommodation for the team are agreed before confirmation.
• Changing your date after booking, subject to availability.
• Coverage running beyond thirteen total working hours.

Full details, including all applicable fees and the payment schedule, are set out in our Master Terms and Conditions, which we share with you before booking.

Scheduling

• Meetings are scheduled at least seven days in advance.
• Final guest list, seating plan and musical lineup are due at least seven days before the wedding.

What sits outside our scope

• Supplier fees are separate from our planning and coordination fee, and supplier contracts remain between you and each supplier.
• Rates are based on the year your wedding takes place, not the year you book.